About Information Management


About IM

IM or Information Management. It’s a huge field. It requires us to look at the information life cycle. It’s comprised of records management and it involves information technology. It requires consideration of enterprise systems and makes us look at how we organize and archive information. It has a straightforward and simultaneously confusing vocabulary. IM is ubiquitous and at the same time each experience is unique. Many of us have had the privilege of working with organizations and business other than our own, sometimes in cities and countries other than our own. This is true because the IM challenges that they face, are IM challenges that we have resolved. Not only is the inverse true—the challenges that we face, they have resolved—but there are simply more of them than there are of us. Thousands of IM wheels are out there. They appear in almost every type of configuration one can think of. Do we really need to re-invent another IM wheel? On this page, you will find links to some of the places that our team regularly checks to see who has configured the latest wheel. If there is a place that you regularly go to for your wheels, please let us know. Contact us and we will be pleased to share it with the community.

Videos

Reducing Project Costs & Waste

Interested in reducing costs and reducing waste on your Information Management project? In this short video, Edan Puritt, co-founder/partner of Askari Solutions Inc. discusses the importance of helping clients move to the next stage of maturity in a project. He highlights the Askari approach of working with clients and helping them achieve a self-sustaining process with the right tools.
 
 
 
 

One Minute to Understand Information Asset Management

In this short video, Edan Puritt, founder-partner of Askari uses a kitchen analogy to explain the value of information asset management. After hearing this simple explanation, you should have a better understanding as to why your company needs to manage its information.
 
 
 
 
 

When should you get rid of documents?

If you do not have a business or regulation-based reason to maintain records, then get rid of them. Edan Puritt, co-founder of Askari Solutions Inc., emphasizes the critical nature of eliminating unnecessary records. Effective Information Asset Management means that you review the reason for maintaining records regularly, on a schedule, and if you do not need to keep particular records, get rid of them.
 
 
 

How to Maximize Individual Contributions

Because an Information Management project requires all involved individuals to adapt and change, Edan Puritt, co-founder of Askari Solutions Inc., outlines Askari’s approach of introducing processes which maximize individual contributions. By taking advantage of what each person contributes, the end product effectively achieves buy-in.
 
 
 
 

IM Maturity Model

Don’t let cost or complexity paralyze your Information Management project. In this informative video, Edan Puritt, co-founder/partner of Askari Solutions Inc. discusses the importance of helping clients move through the maturity stages of your IM project. He highlights the Askari approach of working with clients to determine what is enough cost and enough complexity to match the right value to support your business processes. Watch as Edan explains the 5 step maturity process: People, Rules, Tools, Service, and Compliancy Process.
 
 

Web Links

Government of Victoria CIO Council

The State Government of Victoria in Australia is proof that it is easier to move an object in motion than one that is standing still. The group there continues to push forward our common understanding about IM principles and best practices. We strongly recommend going through their documentation on Information Management Principles, and their IM Capacity check.

Government of Canada

The Government of Canada has a site that contains a very comprehensive set of documents describing IM terms and definitions. Most of the definitions have been developed in consultation, or by researching the works of multiple jurisdictions. We have found that these definitions have been largely applicable (even if the spelling, and pronunciation is different elsewhere) on several continents. In addition, the site contains current IM policies, directives and guidelines. This is a good place to start if you need to create one of these information artifacts for your own group.
 

Reports

Knowledge Services: A Synthesis of Best Practices

The term Knowledge Management is usually sufficient to get even the most dedicated IM practitioners to roll their eyes, and only pick up the document as a cure for insomnia. The evolution of access to digital information was a response to the reality that it was slow and cumbersome to move information from where it was to where it needed to be. And frankly, we solved that problem, but the evolution continues unabated. By the 1990s, we were so proficient in sharing information, that our problem was less a question of access, but more a question of accessing the right information. Drowning in information did not make us more efficient. Knowledge management professionals dared to dive in. Information should have categories, and common standards, and standard names, and even standard standards. If we could give our unstructured information structure, we could know what to share, and we could even wade in to the pool and just extract what we wanted. But frankly, they were too late. Our colleagues were generally accused of boiling the ocean as we tried to get our collective heads around all that was, and all that would be. Today, although faced with the same daunting tasks, we are using some of those digital tools to find and sort (metadata). Perhaps more importantly, we are thinking about our information very carefully BEFORE (information architecture) we add it to the vastness of cyberspace. In their paper “Knowledge Services: A Synthesis of Best Practices”, Albert Simard and Philippe Jourdeuil do an excellent job of reducing miles of paper, and years of experiences into some best practices for organizations operating in the public sector. It covers a lot, but if you are trying to implement IM in a public institution, you will most definitely find information of value.

What Is Information Asset Management?

This short paper looks at information asset management as a key business function. When the traditional field of information management is focused on the business value it presents an organization, it is seen as information asset management. In this process extracting value from each instance of information, amortizing costs by considering return on investment, and reducing the number of pieces of information you need to maintain become core drivers. To this end, an information manager needs to have a specific skill set starting with a solid understanding of the business strategy of the customer, a familiarity with informatics opportunities/approaches, and a willingness to liaise across the business with assorted stake holders. Information Asset Management – White Paper August 2014.pdf